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| Benefits of Using AOIS Software |
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Better way to organize files |
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AOIS provides a logical way to organize school files thereby saving schools time in both filing and retrieving school related information. |
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Automatic daily check |
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AOIS does an automatic daily check for each school of documents they have submitted against a master calendar checklist. This insure all documents required by authorizers, State Departments of Education and Educational Service Providers are in file and available. |
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Rapid search of documents |
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AOIS provides rapid search for documents using drop-down selection boxes. |
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E-mail document in single click |
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AOIS provides the ability to e-mail the document you have just found to any other party by a single click. |
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Prevent multiple check out |
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AOIS SharePoint prevents multiple users from checking out the same document at the same time when making changes to the document. |
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Easy visual graphic |
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AOIS provides an instant visual graphic using a stoplight analogy (red, yellow, green) to present the current compliance status for each school. |
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Security of records |
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AOIS provides the security of off-site records storage. |
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Unique master calender |
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AOIS permits each school to have a unique master calendar of events for their school year. |
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Instant document retrieval |
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AOIS retrieves document images instead of paper in two seconds or less. |
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Handles of vast information |
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AOIS is completely scalable – it can handle up to a thousand schools. We currently have over one million pages of documents in file. |
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Storage of variety of documents |
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AOIS can store documents presented in MS Word, Excel, faxes, e-mails, PDF’s, and TIFF images. |
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Monitor internal departments |
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AOIS will automatically monitor internal departments as well as schools. Any activity that has strict accountability requirements with lots of documents is a candidate for AOIS. |
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Current e-mail product |
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AOIS can include your current e-mail product either inside or outside of AOIS. |
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Flexible electronic file drawer |
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The electronic file drawer can be uniform for each school or completely customized and unique for each school. |
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Vast storage of reports |
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There are over fifty reports available within AOIS. |
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Anytime, anywhere accessible |
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AOIS can be accessed from anywhere in the world if you can get to an Internet prompt. |
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Automatic audit trail |
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AOIS builds an automatic audit trail for each school that shows every compliance event during the school year including when it was discovered and when it was resolved. |
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Reduces work pressure |
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AOIS can automatically roll-up designated files to the next year thereby saving much end of year work by your school staffs. |
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Freedom of Information Requests (FOIA) |
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Freedom of Information Requests (FOIA) are a cinch with AOIS. You can search by school, by document, by free form text, what ever makes the most sense. |
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Improved security |
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AOIS can provide improved security in that access to documents can be selective by the log-in/password identification. You can make certain areas of the document file tree as secure as you need to. |
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Automatic saving of compliance history |
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Compliance history is kept by document by school and is automatically saved from the prior school year. |
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Download and print document |
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AOIS lets an authorized user download a document or locally print a document if they need to do so. |
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Use 'Best Practices' |
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AOIS can include best practices sheets that can be automatically forwarded to your analyst based on the document type. This insures that your staff is “doing business” the way that you want them to work. |
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Increase your speed of document processing |
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AOIS workflow will dramatically increase the speed of documents going through a standard series of processes. |
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More efficiency |
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AOIS usually reduces the number of people it takes to provide oversight functions for charter schools. Typically, a single person can effectively monitor sixty schools. |
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Customized enhancement of functionality |
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Corporate Computer will enhance AOIS if you need specific functionality not currently in the software or services we provide. |
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Version control |
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Corporate Computer currently supports three versions of AOIS. One if for large authorizers, one is for smaller authorizers and one for educational service providers. |
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Easy scale-up |
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Corporate Computer has programming teams in Michigan, India and Sri Lanka. We can easily “scale up” for additional programming projects using our on-site programming managers at each location. |
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Paper under control |
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AOIS gets the paper under control
- It truncates paper at the school
- It provides the school with off site document storage for increased security
- Once a document is filed, it is never lost or misfiled.
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| Benefits of hosted solution |
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Our service is a combination of software (AOIS) and Corporate Computer services (tagging, filing documents, creating reports etc.) that enable the client to maintain all documents off-site for better security. Other benefits include:
- Daily back-up
- Recovery of deleted documents up to a year old
- No technical staff to employ, train and retain
- Automatic generation of compliance audit trail for each school makes it easy for your auditor
- Daily check of every document for every school against your master calendar
- Seven day advance notice of document due dates. etc.
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